Activate / deactivate shift swaps

Permission Level: Admins or Managers

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Shift Swap Feature in RosterElf


RosterElf's Shift Swap feature enhances scheduling flexibility and efficiency by allowing employees to manage their own shift swaps. With this feature, employees can request a shift swap with another qualified, available team member, helping to create a balanced work-life schedule. This process is automated to reduce errors, increase satisfaction, and save time. The result is a more employee-friendly approach to scheduling, with technology streamlining operations for managers and staff alike.


1. Benefits of Automatic Shift Swaps


Automatic shift swaps offer a range of benefits for both employees and managers. This section explores how shift swaps improve employee autonomy, reduce administrative workload, and prevent scheduling errors.


1.1 Employee Autonomy and Satisfaction


1.1.1 Shift swaps empower employees to manage their own schedules.

1.1.2 Increased control can lead to better job satisfaction and work-life balance.


1.2 Efficiency in Shift Management


1.2.1 Automating the swap process saves managers' time.

1.2.2 Reduces administrative tasks and speeds up approval times.


1.3 Reduced Scheduling Errors


1.3.1 System automation matches shifts based on set criteria.

1.3.2 Minimises errors or scheduling conflicts.


2. How to Activate or Deactivate Shift Swaps


This section provides step-by-step instructions for enabling or disabling the Shift Swap feature in RosterElf. Activating shift swaps allows employees to manage their own schedules, while deactivating it returns control to managers.


2.1 Access Roster Settings


2.1.1 Click the Settings tab on the top menu.

2.1.2 Select Roster from the dropdown.


2.2 Activate or Deactivate Shift Swaps


2.2.1 Use the toggle button to turn Shift Swaps on or off.

2.2.2 Green indicates activation, while grey shows deactivation.


Frequently Asked Questions on Shift Swaps in RosterElf


1. What is the Shift Swap feature in RosterElf?
RosterElf's Shift Swap feature allows employees to manage their own shift swaps with other qualified team members, providing flexibility and improving work-life balance. This automated process streamlines scheduling for both managers and employees.

2. How does automatic shift swapping benefit employees?
Automatic shift swaps give employees greater control over their schedules, enhancing job satisfaction and promoting a better work-life balance by allowing them to request and swap shifts independently.

3. Can managers deactivate the Shift Swap feature?
Yes, managers can deactivate the Shift Swap feature in RosterElf. By navigating to the Settings tab, they can toggle shift swaps on or off based on scheduling needs.

4. How does shift swap automation improve efficiency?
Automating shift swaps reduces administrative tasks for managers and speeds up the approval process, saving time and reducing the risk of scheduling errors or conflicts.

5. What happens if an employee’s shift swap request is unapproved?
Unapproved shift swap requests simply remain pending until an eligible team member accepts the swap. The automated system in RosterElf ensures only qualified team members are eligible for the shift, minimising errors.

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