How to change pay cycle and week start day for payroll

This article explains how to update the pay cycle and set the week start day for payroll. Adjusting these settings ensures payroll aligns with your business requirements and employee preferences. Following the steps below will help you manage payroll effectively and save time.

1. Accessing payroll settings

To change the pay cycle and week start day, you need to navigate to the payroll settings. This section explains how to locate and open the settings.

1.1 Access the payroll menu

1.1.1 Go to the dashboard.

1.1.2 Click on Payroll in the top menu.

1.2 Open payroll settings

1.2.1 Once in payroll, click the settings icon in the top right corner.

1.2.2 A pop-up window will appear with Calendar and Auto Rounding options.

2. Changing pay cycle and week start day

This section guides you through changing the pay cycle and selecting the week start day. Adjusting these settings ensures payroll periods suit your business needs.

2.1 Update the calendar settings

2.1.1 In the pop-up menu, click on Calendar at the top.

2.2 Change pay cycle

2.2.1 Click on Pay Cycle.

2.2.2 Select your desired pay cycle (e.g., weekly, fortnightly).

2.3 Select the week start day

2.3.1 Click on Week Start.

2.3.2 Choose the period start day (e.g., Monday, Tuesday, etc.).

2.3.3 If using a fortnightly cycle, select the next pay-run period.

2.4 Save changes

2.4.1 Click Save to confirm your changes.

Frequently asked questions about payroll settings

1. How do I change how often people get paid?

To change how often employees are paid, go to the Payroll Settings, select the Pay Cycle, and choose a frequency like weekly, fortnightly, or monthly.

2. Can I make payday every two weeks instead of every week?

Yes, you can switch to a fortnightly pay cycle by selecting it under the Pay Cycle option in the payroll settings.

3. How do I set the first day of the payroll week?

Click on Week Start in the calendar settings, and choose the day you want, such as Monday, to start the payroll week.

4. Where is the option to make payroll match my schedule?

You can adjust the pay cycle and week start day in the payroll settings under the Calendar section. Select options that align with your business schedule.

5. Does changing the week start day affect past payroll records?

No, changes to the week start day only apply to future payroll periods and won’t affect past payroll records.

6. How can I change the pay cycle from weekly to fortnightly or monthly?

Go to the Payroll Settings, select Pay Cycle, and choose fortnightly or monthly to adjust the frequency.

7. How do I align the payroll week with our operational schedule?

You can align payroll with your schedule by selecting a Week Start day in the payroll settings that matches your operations.

8. Can I set up payroll for every two weeks or monthly?

Yes, the Pay Cycle option in payroll settings allows you to choose fortnightly or monthly payroll.

9. What happens if I change the pay cycle mid-period?

Changing the pay cycle mid-period will apply to the next pay-run and won’t disrupt the current period.

10. How do I fix payroll if it's starting on the wrong day?

If payroll starts on the wrong day, go to the Week Start option in the calendar settings and select the correct start day.