How to unapprove a shift in the app

This guide explains how to unapprove a shift in the RosterElf mobile app. Unapproving lets you fix roster times, breaks or pay details before export. Follow the short, numbered steps to find the Payroll screen, open your shift and remove approval. When done, the shift shows Not Approved, ready for edits or re-approval. Use this action whenever a clock-in differs from the roster, a break needs changing, or leave was added by mistake. Correct data prevents wage errors, saves admin time and protects staff trust. 

For the opposite task—approving hours—see Approve payroll shifts in the RosterElf mobile app.

1. Ppen payroll to unapprove a shift

First, open the Payroll area. Payroll lists every shift and its approval state. You must reach this screen to change any shift. The steps below cover tapping More and selecting Payroll. Icons and labels stay the same on iOS and Android. Complete each item in order.

1.1 Access the More menu

1.1.1 Open the RosterElf app and sign in.
1.1.2 Tap More at the bottom right of the screen.

1.2 Enter the Payroll screen

1.2.1 In More Options, tap Payroll.

1.2.2 The Payroll list appears.

2. Unapprove the chosen shift

With Payroll open, you can now unapprove the required shift. You will open the shift, remove approval and confirm the change. The app then marks the shift as Not Approved, allowing edits before export to payroll software.

2.1 Select the shift

2.1.1 Find the shift you need to change.

2.1.2 Tap the shift card to open its details.

2.2 Remove approval

2.2.1 Tap the green Approved circle at the top right.

2.2.2 Read the pop-up message: Are you sure you want to UNAPPROVE this shift?

2.2.3 Tap OK to confirm.
 

2.2.4 The circle disappears and the shift now shows Not Approved.

Unapprove a shift on mobile apps - FAQs

1. How do I unapprove a shift in the RosterElf mobile app?
Open More › Payroll, tap the shift, press the green Approved circle, then hit OK. 

2. Can I edit times or breaks after I unapprove a shift?
Yes. Once unapproved, adjust start, finish or break times, save, then re-approve when ready.

3. Will staff receive a notification when I unapprove a shift?
No. Unapproving only updates payroll status; staff are not notified.

4. Does unapproving affect payroll exports?
Yes. The shift stays out of exports until you correct details and approve it again, preventing wage errors.

5. Can I unapprove several shifts at once on the app?
No. Unapprove each shift individually to review every change before export.