Accessing My Calendar For Employees

This article shows you how to use My Calendar in RosterElf. You will learn how to view your shifts, request and cancel leave, pick up open shifts, and swap shifts if your workplace allows it. Understanding these features enables you to plan your schedule and avoid missing important updates. My Calendar helps you keep track of all confirmed and potential shifts, leave requests, and any roster notes from your manager. It also offers filtering options that allow you to focus on what matters most. This simple approach ensures you remain informed, organised, and ready for work. By following the steps in this guide, you will maximise your productivity and maintain clear communication with your manager or admin. Let’s begin and discover how to make the most of My Calendar.

1. My Calendar Overview

This section introduces you to the overall layout and purpose of My Calendar. You will discover basic navigation tips and filtering options that streamline your experience. By mastering these essentials, you can view upcoming shifts, monitor past shifts, and stay updated on any changes to your roster. It also lets you keep track of leave requests and manage your availability. Learning how to move around the calendar and filter events will help you find the information you need quickly. Use this overview as a starting point before exploring detailed sections on confirmed shifts, leave requests, and other helpful features.

1.1 Navigating My Calendar

1.1.1 Log in to your RosterElf account.

1.1.2 Select My Calendar from the main menu if you are an admin or manager. If you are an employee, you will see My Calendar first.

1.1.3 Use the Month option and arrow icons to move between current, past, and future months.

1.1.4 Click any date or shift to view its details.

1.2 Filtering My Calendar

1.2.1 Click on Categories next to the month selector.

1.2.2 Tick or untick items like Confirmed Shifts, Open Shifts, Shift Swaps, Approved Leave, or Pending Leave to customise your view.

1.2.3 Deactivate any category to hide it and focus on relevant calendar items.

2. Confirmed Shifts

Confirmed shifts are published shifts that show your allocated times and locations. They appear on My Calendar so you can plan ahead and remain informed about your work schedule. This section helps you identify where to find shift details, such as start and end times, any shift-specific notes, and overall roster messages. By reviewing your confirmed shifts, you will know what tasks to expect and which location you need to attend. This clarity reduces last-minute confusion and ensures you arrive prepared and ready to work.

2.1 Shift Notes

2.1.1 Shift Notes: Check these for day-specific tasks or reminders. They are unique to your assigned shift and only visible to you.

2.2 Checking Past Shifts

2.2.1 Past shifts may show actual clock-in and clock-out times if your workplace requires you to record them.

2.3 Requesting Shift Swaps

2.3.1 If your workplace enables shift swaps, select the shift and request a swap within the timeframe set by your organisation (often 0–48 hours before the shift).

3. Leave Requests

This section explains how to handle leave through My Calendar. You can quickly request new leave or cancel a pending request if your situation changes. By viewing both approved and pending leave, you gain a clearer picture of when you are scheduled to work or take time off. Managing leave in one place reduces the chance of confusion, as all requests remain visible and trackable. With these steps, you can stay informed about your leave status and maintain a balanced schedule.

3.1 Requesting And Cancelling Leave

3.1.1 Click Request Leave in your calendar.

3.1.2. Enter relevant details such as dates and reason, and click Save.

3.1.3 To cancel a pending leave request, select Pending from the categories. Click the request, then choose the x symbol to remove it.

4. Managing Availability

You can set or update your availability in My Calendar to let managers know when you are free or busy. This tool ensures you have control over your work-life balance and helps your workplace assign shifts that suit you. By reviewing and adjusting your availability, you stay proactive about any schedule changes. This section shows you how to create a default pattern and add short-term adjustments when needed. Keep your availability accurate to avoid last-minute roster problems and ensure you only receive shifts you can attend.

4.1 Setting Standard Availability

4.1.1 Select Manage My Availability

4.1.2 In the pop-up screen, create a weekly pattern of hours you can work.

4.1.3 Click on the Availability Block menu option to add extra availability for specific weeks if your schedule changes.

5. Open Shifts And Shift Swaps

If your workplace allows it, My Calendar will display open shifts that you can request or pick up. You might also see opportunities to swap future shifts with colleagues. These features offer flexibility in managing your roster and can help fill gaps if you want extra hours or need to adjust your schedule. Open shifts and shift swaps may not appear for all businesses, as they depend on your organisation’s settings. This section outlines how to view these options and request them efficiently.

5.1 Viewing And Requesting Open Shifts

5.1.1 If open shifts are active, they will appear in your calendar under Open Shifts.

5.1.2 Click on an open shift to see the date, time, and location.

5.1.3 Select Nominate for Open Shift if you want to pick up the shift.

Essential My Calendar FAQs

1. How do I see my upcoming shifts in My Calendar?
Log in to RosterElf and open My Calendar. Use the month navigation to view past, current, or future months. Confirmed shifts appear automatically, and you can click any shift to see more details.

2. Why can’t I find open shifts in My Calendar?
If your workplace has not enabled open shifts or none are currently available, you will not see them. Check with your admin or manager to confirm if open shifts are supported.

3. Can I request a shift swap after it starts?
No. You must request a swap before your workplace’s cut-off period (often 0–48 hours before the shift). Contact your manager if you need more information.

4. How do I request or cancel leave from My Calendar?
Click Request Leave and enter your details. Pending leave will appear on the calendar. To cancel a request, select Pending, choose your request, and click the x symbol.

5. How do I update my availability in My Calendar?
Select Manage My Availability to set your standard hours. Add extra availability if your schedule changes, so managers can assign shifts that suit you.