This article is designed for: User Type: Admins & Payroll Managers Device: Web Browser (Computer)
RosterElf integrates seamlessly with MYOB. Approved payroll data can be exported from RosterElf as a .txt file and imported directly into MYOB.
Processing Payroll in RosterElf
1. Select the Payroll tab on the top menu of your RosterElf account.
2. Then Select a Week and Select a Site.
This view shows several columns per day for every shift, including:
- Rostered Times
- Clock-in-out Times
- Auto Rounded Times
3. For each shift, you need to select one of these options. If you want to have a custom time for payroll that is different from the Rostered and Clock-in-Out Times, you can type in the fields in the Custom column.
As you make your selection, you will notice the Approved Times and Estimated Cost columns and the Financial Summary table will automatically calculate statistics including labour cost, labour percentage, average pay rate and total hours. If you are a sales-based business, you can enter your ACTUAL sales results and know live what your labour percentage to sales is per day and for the week.
4. To enter sales targets, click on a day of the week and type into the $ field. Then repeat this for each day, adding your target for that day.
5. At the end of each row, by clicking on the 'i' icon on the shift, you can view more information.
6. If you have any shifts that were not rostered, you can also add them manually to payroll by clicking the Add Shift button.
7. If you do not wish for some of the employees to be included in the exported payroll file, you can untick their records as per below.
9. A popup will show the list of staff that have leave in the period. To approve the leave, you tick the staff members leave, enter the number of hours to be processed and type in the name of the leave as per your MYOB account, then click Save.
10. If you need to come back to finish payroll at a later date, you can click Save at any point. Once your reviews have been done and you are happy with the hours to be processed, click Process to proceed.
11. A new window will appear with summary information. To confirm select Process Payroll.
12. On the Payroll Processed popup, click Download File. The TXT file will be Downloaded and you can import it directly into your MYOB account.
Importing the Payroll to MYOB
To find out more about how to import into MYOB, please go to MYOB support.
The summary of the process is as follows:
1. Open the MYOB company file you want to import the timesheets into.
2. Start the import assistant via the File menu, and choose to import Timesheets.
3. Browse to select the RosterElf file to be imported.
4. Leave the file format options at their default settings:
- The file format is Tab-delimited
- First-line/record is Header Record
- Match/identify cards by Emp. Co./Last Name
5. Select Auto Match to match the column headings automatically.
6. Complete the import process.
Your data will now be pulled into MYOB and you can process your pays as usual.
If you haven't processed pay in MYOB before, it would be best to read over this article or contact MYOB for further assistance.