Managing public holidays in RosterElf

This guide explains how RosterElf handles public holidays for your sites and how you can customise them if needed. RosterElf automatically assigns public holidays based on the site's state or country, simplifying roster management across multiple locations. You can also add custom public holidays to meet your company's unique requirements. This feature helps ensure correct pay rates for public holidays, which is crucial for accurate payroll processing.

Follow this guide to learn how to manage and customise public holiday settings in RosterElf for each site.

1. How public holidays work in RosterElf

RosterElf automatically applies public holidays based on a site's location. Sites in countries without states default to national holidays. This functionality is ideal for businesses with multiple sites, allowing different locations to manage unique holiday sets.

Public holidays appear in red on the roster and automatically apply the correct pay rates for budgeting and payroll.

1.1 Site-based public holiday management

1.1.1 Each site has its own holiday settings, enabling multi-location businesses to manage unique public holiday sets.

1.1.2 For example, an Australian site will use its state’s holidays, while a New Zealand site uses national holidays.

1.1.3 State-specific holidays are only applied in countries supporting states in RosterElf.

1.2 Public holiday pay rates

1.2.1 Public holiday pay rates are automatically applied if included in your pay templates.

1.2.2 Accurate pay rates ensure payroll integrations calculate correctly.

2. Adding custom public holidays

RosterElf allows you to create custom public holiday sets for towns or company-specific holidays. Once customised, automatic updates to public holidays are disabled to protect your preferences. Only use custom sets when necessary.

2.1 Converting to a custom holiday set

2.1.1. Access the Settings tab.

2.1.2. Select Payroll from the dropdown menu.

2.2 Editing holiday sets for a site

2.2.1 Select the site from the Sites Linked panel.

2.2.2 Identify your current holiday set.

2.2.3 A Custom banner indicates a custom set.

2.2.4 No banner indicates the standard set.

2.2.5 To remove a holiday, click on the holiday set.

2.2.6 Click the holiday and select the X.

2.2.7 Click OK to save changes.

2.3 Reverting to the standard holiday set

2.3.1 Hover over the custom holiday set.

2.3.2 Click the red X to delete the set.

2.3.3 Confirm deletion to revert the site to the standard holiday set.

Frequently Asked Questions about Public Holidays

1. Why are public holidays missing from my roster in RosterElf?
If public holidays aren’t showing in your roster, it may be due to the settings of your public holiday calendar. Verify the correct calendar is applied to your site by accessing the calendar settings through the Settings or Site menu.

2. How can I access the public holiday calendar settings?
You can access the calendar settings either by navigating to Settings Payroll or by selecting Sites in the top menu, clicking on the relevant site, and choosing Public Holidays in the pop-up view.

3. What should I do if my custom calendar isn’t updating for the new year?
Custom calendars don’t automatically update for new years. To include public holidays for the current year, manually update the custom calendar each year by adding the new holidays.

4. How do I switch back to the standard public holiday calendar in RosterElf?
To switch back to the standard holiday set, go to your custom calendar settings, hover over the custom calendar, and click the red X to delete it. This action will automatically revert the calendar to the standard set.

5. What is the best way to ensure my public holidays display correctly?
To ensure all public holidays display properly, review the initial setup guide at the beginning of each year and consider using the standard holiday set, which automatically updates for each new year.