Setting up Time and Attendance

Quick Steps: Settings > Time & Attendance

Time and Attendance is a feature that eliminates the need for paper timesheets in your workplace. It’s quick to set up and allows your staff to clock in either through a designated tablet at your site or via their smartphone. Both methods come with built-in features to protect your business.

Before continuing, make sure you have reviewed these fantastic guide on setting up the Time Clock App.

• Why are shifts not appearing on time clock?
• Which Tablets are Compatible for Time Clock
• Checking if Staff are on Break with Time Clock
• Checking if Staff are Late for Shift on the Time Clock App
• Recording Staff as Sick in Time Clock
• Filtering between Sites on Time Clock
• Adding Staff to Time Clock
• Taking Breaks in the Time Clock App
• Clocking In/Out using Time Clock on the Sites Tablet
• Logging out of the Time Clock app

Key Features

• Tablet Clock-In: Staff use a unique PIN to clock in/out. Optional photo proof can be enabled.
• Smartphone Clock-In: Staff must be within a set radius of the site's GPS location.

You can use either or both methods to suit your business needs.

Getting Started

Global Settings

1. Access Settings: Click the Settings tab, then select Time & Attendance.

2. Choose Clock-In Method: Toggle your preferred clock-in method(s). These settings are global and will apply across your entire organisation.

3. Set up your Account PIN: click here to learn more on this new feature.

Site-Specific Settings

Each site can have customised settings for Time and Attendance.

1. Select Site: Click the Sites tab and choose a site.
2. Set Time Zone: On the Info tab, set the time zone for the site.
3. Configure Time & Attendance: Click the Time & Attendance tab. Here you can adjust various settings:
   • GPS Tolerance: Set the acceptable distance from the site for smartphone clock-ins. Larger sites may need a greater tolerance.
   • Time Tolerance: Adjust the allowable time range for clocking in/out.
   • Location: Assign a location for smartphone validation.
   • Photo Proof: Enable this to require staff to take a photo when they clock in/out.
   • Enable Smartphone Clock-In/Out: Allow employees to use their smartphones to clock in/out.

Tips for Effective Use

• Adjust GPS Tolerance: Ensure it’s suitable for the size of your site to avoid clock-in issues.
• Enable Photo Proof: Adds an extra layer of verification for tablet clock-ins.
• Monitor Settings Regularly: Review and adjust settings as your business needs change.

Implementing the Time and Attendance feature will streamline your timesheet process and enhance security. For further assistance, refer to your account settings or contact support.

Unlock Efficiency with Time and Attendance: Benefits and Best Practices

Implementing a robust Time and Attendance system can revolutionise your workplace operations. Eliminating paper timesheets can save time, reduce errors, and enhance security. This guide offers step-by-step instructions to help you get started, whether you opt for tablet or smartphone clock-ins.

Benefits of Using Time and Attendance

1. Enhanced Accuracy: Digital clock-ins minimise the risk of errors and discrepancies in time tracking.
2. Increased Security: Features like GPS validation and photo proof ensure that only authorised staff can clock in, protecting your business from time theft.
3. Streamlined Processes: Automating timesheets allows for seamless integration with payroll systems, reducing administrative workload and ensuring timely and accurate payments.
4. Flexibility: Customisable settings for each site allow you to tailor the system to your business needs, whether you operate from a single location or multiple sites.

Best Practices for Maximising Time and Attendance Efficiency

• Regularly Update Settings: Ensure that your GPS and time tolerances are periodically reviewed and adjusted to accommodate any changes in your operations.
• Utilise Photo Proof: Enabling photo verification adds an extra layer of security, which is especially useful in environments with high staff turnover.
• Monitor Usage: Monitor how your staff interacts with the system. Address any issues promptly to maintain smooth operation and user compliance.

By leveraging these features and best practices, you can ensure accurate time tracking, enhance security, and streamline payroll processes. Implementing Time and Attendance optimises your current operations and lays a solid foundation for future growth and efficiency.