Permission Level: Admin/Managers
Device: Smartphone
This article is designed for Admin and Manager access via smartphone.
Updating Staff Availability on RosterElf
RosterElf empowers employees to keep their own availability up to date, minimising scheduling conflicts and improving roster accuracy. Staff can update their availability at any time via the web or the RosterElf Android and iOS apps. Once saved, Perfect Match uses this data to suggest the best people for each shift, so managers don’t have to check every profile manually.
The steps below show managers how to view those updates and filter between recent and archived records.
1. Accessing Staff Availability in the Mobile App
The Home screen contains four quick-access tabs: Trends, Pending, Leave and Avails. Use the Avails tab to review all recent staff availability updates.
1.1 Viewing Staff Availability
1.1.1 Tap the Home icon (bottom-left), then select the Avails tab at the top of the screen.
1.1.2 By default, the list shows availability changes from the last 7 days. If no one has updated availability in that period, you’ll see a “No staff availability updates” message.
1.1.3 To include older or archived updates, tap the filter funnel in the top-right corner.
1.1.4 Choose Archived updates in the modal and tap Apply.
1.1.5 Select any employee in the list to open their detailed Availability card, showing the date updated and their day-by-day availability or unavailability.
1.1.6 To switch back to recent updates only, reopen the filter, select Last 7 days and tap Apply.
Need more detail? See these support articles:
2. Managing Availability for Accurate Rosters
Up-to-date availability data helps managers assign shifts with confidence and avoid unnecessary conflicts.
2.1 Viewing Availability & Leave on the Roster
2.1.1 Within the roster editor, enable View Staff Availability and Leave to see each employee’s status for the period you’re scheduling.
2.1.2 Select a team member to review their availability before assigning a shift.
Further help:
RosterElf staff availability FAQs
1. How do I view recent staff availability updates?
Open Home → Avails; the screen lists every change made in the past seven days.
2. Why is the Avails list empty?
Tap the filter icon, select Archived updates and press Apply to show older records.
3. Can managers edit an employee’s availability?
Yes. Managers can update a staff member’s availability in the web dashboard or the mobile app.
4. When does Perfect Match use new availability data?
Perfect Match updates instantly once an employee saves their new availability.
5. How do I check availability while rostering shifts?
In the roster editor, enable View staff availability and leave to see each worker’s status before assigning shifts.