Permission Level: Admins, Managers, All Users
Device: Smartphone Apps
This article is designed for Admins, Managers, and All Users to access via smartphone apps.
Updating Availability in RosterElf
This article explains how to update your availability in RosterElf. Keeping your availability up-to-date ensures you receive rosters that align with your schedule. You can update your standard availability for regular commitments or set an availability block for a specific week. An availability block will override your standard availability for that week only, allowing flexibility for temporary changes. This guide walks you through updating both standard availability and creating a weekly availability block.
For further information on updating availability across devices, refer to:
- Updating your availability from a browser
- Staff availability updates (smartphone)
- Staff availability updates (browser)
1. Updating Standard Availability
This section details the steps to update your regular availability in RosterElf. Your standard availability is your general weekly schedule. By adjusting this, you set your consistent availability, which your manager will consider when creating rosters.
1.1 Accessing Standard Availability
1.1.1 Tap My Shifts at the bottom of your screen.
1.1.2 Tap AVAILS from the top tabs.
1.1.3 Tap Standard Availability.
1.2 Adjusting Availability Times
1.2.1 To set available days and times, adjust the sliding bars on each relevant day.
1.2.2 Tap Update to save your changes.
For managers needing to view or update staff availability, refer to:
2. Adding an Availability Block
This section explains how to create an availability block for a specific week, which overrides your standard availability. Use this feature for temporary adjustments to your schedule, such as a change in availability for one week.
2.1 Creating a New Availability Block
2.1.1 Tap My Shifts at the bottom of your screen.
2.1.2 Tap AVAILS from the top tabs.
2.1.3 Tap the Plus (+) icon in the top-right to add an availability block.
2.2 Setting Block Details
2.2.1 Name the availability block.
2.2.2 Select the relevant week.
Note: You can select any day within the weekly roster cycle. RosterElf will assign the week based on your organisation's rostering cycle.
2.3 Adjusting Block Availability Times
2.3.1 Adjust the days and times of availability by moving the sliding bars on each relevant day.
2.3.2 Tap Update to save your availability block.
Frequently Asked Questions on Updating Availability in RosterElf
1. How do I update my standard availability in RosterElf?
To update your standard availability in RosterElf, go to the My Shifts section, select AVAILS from the top tabs, and tap on Standard Availability. Adjust the sliding bars to set your available times for each day, then tap Update to save your changes.
2. Can I set temporary availability changes in RosterElf?
Yes, you can set an availability block for temporary schedule changes. This block overrides your standard availability for one specific week. Simply add a new availability block in the AVAILS section, select the week, and set your preferred times.
3. What is the difference between standard availability and an availability block?
Standard availability is your usual weekly schedule, which RosterElf uses when creating rosters. An availability block is a temporary adjustment for a specific week, overriding your standard availability for that period only.
4. How do I set an availability block for one week?
To set a weekly availability block, go to My Shifts, tap AVAILS, and use the Plus (+) icon to add a block. Name the block, select the relevant week, and adjust your available times for each day. Tap Update to save the block.
5. Will my manager see my updated availability in RosterElf?
Yes, your manager can view your updated standard availability and any availability blocks you’ve set. This ensures rosters align with your current schedule.