Adding employees via the Time Clock app

Managers can quickly add employees to the roster using RosterElf's Time Clock app. This is useful for last-minute staffing needs. The process ensures the added employee can clock in and out without editing and republishing the roster. This guide explains how managers can use the Time Clock app to add employees efficiently.

1. Introduction

This article explains how to add employees to the roster directly from the RosterElf Time Clock app. This feature is ideal for situations where a staff member needs to be called in at short notice. You’ll learn how to add employees to ensure they can clock in and out immediately. Note that only employees with manager permissions for the site can perform this action.

2. Adding an employee to the Time Clock

This section outlines the steps for adding an employee via the Time Clock app. Follow these instructions to ensure the process is quick and error-free.

2.1 Accessing the Time Clock app

2.1.1 Open the Time Clock app on your device.

2.1.2 Tap the Plus (+) icon in the top-right corner of the screen.

2.2 Verifying your manager account

2.2.1 From the list of registered managers, select your name.

2.2.2 Enter your RosterElf password to proceed.

2.3 Selecting the site and position

2.3.1 If your account covers multiple sites, select the site where the shift is needed.

2.3.2 From the list of registered positions, choose the role required for the shift.

2.4 Adding the employee and shift details

2.4.1 Select the staff member to add to the roster from the employee list.

2.4.2 Set the estimated start and finish times for the shift. If unsure, enter the expected times.

2.4.3 Add a comment to explain why the shift was added (for payroll review purposes).

2.4.4 Tap Submit to confirm the details.

3. Confirming the added employee

3.1.1 After submission, a confirmation window will appear, showing the added employee’s details, including site name, position, and shift times.

3.1.2 The added employee will now be visible on the main screen and can clock in and out as required.

4. FAQs for adding employees via the Time Clock app

1. How do I add an employee using the Time Clock app?

To add an employee, open the Time Clock app, tap the Plus (+) icon, verify your manager account, select the site and position, choose the employee, and set shift details. Submit to confirm.

2. Can employees clock in immediately after being added via the Time Clock app?

Yes, employees added through the Time Clock app can clock in and out immediately without requiring the roster to be edited or republished.

3. Who can add employees via the Time Clock app?

Only users with manager permissions for the relevant site can add employees using the Time Clock app.

4. Do I need to add shift details when adding an employee?

Yes, you must include the shift's start and finish times and may add comments explaining the shift addition for payroll review.

5. What happens after I add an employee to the Time Clock app?

After adding an employee, you’ll see a confirmation window with the employee’s details, and the employee will appear on the main screen, ready to clock in.