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RosterElf integrates with WageEasy by facilitating payroll data export from RosterElf and allowing its import into WageEasy. It is important to note that WageEasy handles award interpretation independently from RosterElf. When exporting, the following data is included:

Selecting WageEasy in Payroll Settings

1. In RosterElf, to switch to WageEasy, head to Settings at the top of your RosterElf screen and select Payroll.

2. In the first box, Select Payroll Format, and select WageEasy.

3. (Optional) You can also set up your pay templates here using the same method as CSV.

NOTE: Because WageEasy handles award interpretation independently from RosterElf, setting up Pay Templates is optional and won't prevent you from exporting payroll. However, Pay Templates significantly improves the RosterElf experience if you are required to manage wage budgeting and labour cost forecasting.

Configuration Guide

Review these items to configure settings that may affect multiple employees:

  • Department Codes (Site ID):

In RosterElf, ensure the "Site ID" matches the "Department No" in WageEasy. The codes must be identical for successful integration. Enter the Department Number in the appropriate field in RosterElf under the "Site Tab."

 

 
  • Department Codes (Position ID):

An alternative procedure is to use the "Position ID" In RosterElf. Ensure the "Position ID" matches the "Department No" in WageEasy. The codes must be identical for successful integration. Enter the Department Number int the appropriate field in RosterElf under the "Position Tab".

 
 
 
  • Employee Configuration:  
    • Staff Name:

Make sure that the staff name in WageEasy is spelled identically in RosterElf. Ensure that there are no spaces after the typed name text in WageEasy or RosterElf and no empty spaces after the typed text.

  •  
    • Timecard Number
In WageEasy, under "Security", you can find the "Time Card No". You'll need to text this same code within RosterElf, under the "Employee ID" section within the "Staff Tab". Ensure there are no spaces after the typed name text in WageEasy or RosterElf and no empty spaces after the typed text.
 
 

 

Shift Times

Shift times are handled when you process payroll and don't require initial setup. When you are set up and ready to process payroll, you can approve the hours like a CSV export

 

Importing into Wage Easy

Once the payroll has been approved under the "Payroll" section of RosterElf, select "Export for WageEasy" on the bottom right of the view and follow the prompts:



RosterElf will prompt you to download a ".wtc" file on your desktop or "Downloads" folder. 

IMPORTANT: Please check the pay period in WageEasy; it is set to the same range as your export period in RosterElf. You can find this in the top menu of WageEasy, as shown below:

 
You can now import this file using the processing wizard in Wage Easy:
 
1. Click on Wages, then Auto
2. The wizard will open, and you can select the file you exported from RosterElf. 
3. Choose the Import Time Cards checkbox, then click Next to begin the import.
4. Once processed, check for errors and click Finish to continue.

 

Successful Exports:

You'll receive a successful message on WageEasy when the export is completed.

 

Further Assistance

To help set up your account:

Ways to Contact Us:

  1. Email: Reach out to us at customersupport@rosterelf.com
  2. Book a Video Call: Schedule a free 15-minute video call with our RosterElf Customer Success Team.
  3. Live Chat: Click the green 'question mark support button' at the bottom right of your browser to start a live chat.

Don't hesitate to get in touch; we're always ready to help!

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